TECHNICAL AND SOURCE SELECTION TEAM MEMBERS

For A-76 solicitations, solicitation proposals should be evaluated by people who have first hand knowledge of the functions under study. Ideally, this would include first line supervisors of those functions. However, if those supervisors are also under study, this would be a significant conflict of interest, thereby precluding their participation. The next level of supervision would be an obvious source, but there are concerns that assigning these people to the evaluation process, considering there personal involvement with those under study, may also put them in a "conflict of interest" situation. That does not leave many sufficiently qualified evaluators for the evaluation teams.

It's possible to bring supervisory counterparts from other locations in to evaluate the proposals. Although these "outsiders" may come from the same functions at other locations, they may not be completely knowledgeable of the studied functions' specific products and services. Since the evaluation process can take some time, it may not be possible for these "outsiders" to take time away from their day-to-day responsibilities to accomplish this task. This leads to the potential of "non-subject matter" individuals performing these evaluations, all to eliminate a potential "conflict of interest" complaint from an unsuccessful offeror.

The General Accounting Office (GAO) has made several decisions concerning such A-76 conflicts of interest concerning the assignment of evaluation team members. A recent article on this issue, published on the GAO website stated:

We have held that, in conducting an A-76 procurement, the appointment of an evaluation panel where a large majority of evaluators hold positions in the function under study which are subject to being contracted out creates a conflict of interest that is inconsistent with the standards mandated by the FAR. DZS/Baker LLC; Morrison Knudsen Corp. B-281224 et al., Jan. 12, 1999, 99-1 CPD 19 at 7 (14 of 16 evaluators held positions that were subject to being contracted out). We have, however, also held that the appointment of evaluators who hold positions in the function under study is not necessarily improper if the positions are not directly affected, that is, are not in jeopardy of being contracted out. IT Facility Servs.-Joint Venture, B-285841, Oct. 17, 2000, 2000 CPD 177 at 12. Finally, even where a potential conflict of interest exists, we will not sustain a protest where the record demonstrates that there was no prejudice to the protester. See Battelle Memorial Inst., B-278673, Feb. 27, 1998, 98-1 CPD ¦ 107 at 6.

If the evaluation teams' documentation of the proposal evaluations clearly indicates the evaluations were based only on the procedures and selection criteria stated in the approved source selection plan, and that the evaluators were not part of the studied functions, there is no reason to assign other than second level supervisors, or other obviously qualified local subject matter experts, to these evaluation teams.

Related Articles
An A-76 Procurement Strategy
Preparing A-76 Technical Proposal Submittal Requirements

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